How to Migrate Office 365 to G Suite – Expert Solution

Written By Shivam Rathore
Updated on November 22nd, 2024

Summary: Google Workspace can be more cost-effective for many small- to medium-sized organizations. Moreover, Google’s pricing model better suits their budget and needs compared to Microsoft’s pricing structure. On the other hand, Office 365 can be costly for some associations. That’s why, many people and organizations choose to migrate Office 365 to G Suite.

Further, Google Workspace’s integrated tools and user-friendly interface can be demanding to organizations looking for a streamlined, cloud-native solution. Migrating from Office 365 to Google Workspace requires careful planning and execution. In this blog, we’ll explore both manual and Office 365 backup tool for this migration. First, let’s understand why users need to go through this process.

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Why do We Migrate From Office 365 to Google Workspace?

Users have different types of conditions when they transition to Google Workspace from Office 365. Let us explore some of them.

Gmail offers a user-friendly interface that is suitable for both personal and professional use.
Advanced features such as powerful search capabilities, labels, and filters facilitate practical email organization and management.
Gmail is highly responsive on mobile devices, providing efficient access while on the move.
It includes powerful security measures, including two-factor authentication and automatic spam filtering, to safeguard user accounts and data.
Gmail provides significant storage capacity and is typically more cost-effective compared to Microsoft 365.

There are some benefits to migrating into G Suite. Now, let us move ahead and start discussing the procedure to complete the task.

How to Migrate Office 365 to G Suite?

In this part of the blog, we will show you how to move Office 365 into G Suite. We will cover both free and professional solutions. The free method has some limits that we will explain later. We will also look at a professionally recommended method that offers an easier experience. We will go through both methods in detail starting with the free one.

Migrate From Office 365 to Google Workspace Manually?

To transfer data from Office 365 to Google Workspace manually, follow these steps:

Step 1: Prepare Office 365 for Migration

Access the Office 365 Admin Center using your credentials.
Navigate to Admin > Exchange.
Select the Classic Exchange Admin Center.
Go to Permissions > Admin Roles.
Click on Add a role group, assign a name, and proceed by clicking Next.
Add the roles ApplicationImpersonation and ViewOnly-Configuration, then click Next.
Select the mailboxes intended for migration and click Next.
Review the role group settings and click Finish.
Add the role group and finalize by clicking Done.
In the Classic Exchange Admin Center, navigate to Permissions > User Roles.
Click the + icon.
Enter your Google Workspace Admin ID and assign all relevant permissions.
Click Save.

Step 2: Migrate Office 365 to G Suite

Log in to the Google Workspace Admin Console.
Access Accounts from the left-hand panel.
Choose Data Migration and click Set up Data Migration.
Under Select a Migration Source, pick Microsoft 365.
Select Email.
Choose Exchange Web Service (EWS) as the connection protocol.
Click Authorize and then Accept to grant the necessary permissions.
Specify the date range for migration and configure migration options.
Click Select Users.
Add users by entering their Office 365 ID and Google Workspace email addresses.
Click Start to initiate the email migration from Office 365 to Google Workspace.

These are the steps to Migrate from O365 to Google Workspace. However, some drawbacks of the manual method are that it can be time-consuming and requires technical skills to complete these steps. Moreover, if you make any mistake during the process, it can lead to data corruption and data loss. To avoid all these limitations, professionals recommend using an automated tool to perform the process.

Professional Method to Transfer Office 365 to G Suite

The MacProTools Office 365 Backup Tool is an automated tool that is built to perform these types of executions. Moreover, it has a great graphical user interface for the best experience of the user. Furthermore, it enables backup and restoration of Office 365 accounts, including all associated impersonation accounts. Additionally, it provides options to filter based on a specific date range. Now, let us explore its steps.

Steps to Migrate Office 365 to G Suite

Download the Office 365 Backup Tool and open it.
Click the Backup button to start.
Press Continue to proceed.
Enable the Use Modern Authentication option.
Enter your Office 365 email address and click Sign In.
Choose the folders you want to back up from the tree structure, then click Next.
Select G Suite from the options and log in to your G Suite account.
Click the Convert switch to initiate the process.

Also Read: Migrate Office 365 to IMAP Server

Conclusion

Here is the end of this blog. Migrating Office 365 to G Suite is a complex process but it can be manageable with careful planning and execution. However, the manual method can be complex but it works well. Therefore, by following a professional approach, users can ensure a reliable process to migrate Office 365 to G Suite, minimizing disruptions and maintaining data integrity.

About The Author:

Shivam Rathore

Shivam Rathore is a seasoned content writer with over 2 years of experience in creating engaging and informative content for various topics, including data recovery, email migration, and more. With a keen eye for detail and a passion for writing, Shivam has helped numerous clients improve their online presence through well-crafted and compelling content. His expertise in the field ensures that every piece he produces is of the highest quality.