How to Migrate Hotmail Email to Office 365? Complete Guide

Summary: Users often seek help for better data management and email handling to organize and protect their crucial data. As a result, they migrate Hotmail email to Office accounts on Mac. However, they need to learn appropriate techniques for a secure migration. Thus, this blog defines reliable and easy solutions for Hotmail to MS Office migration. It also explains a Hotmail Backup Tool to make the migration task direct and quick. Let’s get into the blog now to find out more about it.

Hotmail vs. Office 365

As we know, Hotmail was discontinued long ago and now is known as Outlook.com. It was the first webmail application with a modern interface and numerous advantageous features. Hotmail provided its users with seamless integration and secure data exchange but cannot speed up with the technological advancements. 

On the other hand, the Microsoft Office 365 cloud application is a full-fledged platform with multiple services. It is a suite of various productive and collaborative tools such as Outlook, Teams, Word, Excel, OneDrive, and others. O365 is an advanced email client and works well on both the web and desktop. It has many other factors that make it a better option. Thus, users migrate Hotmail email to Office.

Benefits of Hotmail to Office 365 Migration

The necessary reasons to prefer Microsoft 365 over Hotmail are mentioned here:

• Easily access multiple Hotmail email accounts in a single place.
• Integration with other Office applications and services with subscription.
• Better flexibility and scalability to manage emails while updating regularly.
• Large storage space and compatible with all Windows and Mac OS. 
• Multifactor authentication, spam filter, and other enhanced security options.
• Improved workflow, proficiency, and email and other data management.

Best Ways to Migrate Hotmail to Microsoft 365 Account

There are two solutions available, i.e., a manual method and a professional tool for Hotmail email migration. Here, in this section, we will discuss both methods in complete detail. You can explore them and then choose one as per your preference.

Migrate Hotmail Email to Office Manually

This process is divided into parts for a clear understanding of the migration process. We will use the Outlook application for migration. Follow these steps:

Part 1: Configuring Hotmail and MS Outlook

1. Firstly, start Outlook and expand the File tab. Pick the Add Account option.
2. Then, input the email ID of your Hotmail account.
3. Expand the Advanced options in the window and choose manual setup.
4. Click Connect and select IMAP protocol for configuration.
5. Further, enter Incoming and Outgoing server details and other information.
6. Click Next and then provide the password of your Hotmail.
7. Lastly, click Connect to sync Hotmail and Outlook accounts.

Part 2: Export PST from Outlook 365

1. In File, browse Open & Export and open Import/Export.
2. Here, you need to choose Export to a File and hit Next.
3. Select PST and tap Next to find and pick the files/folder to export. 
4. Then, click Next and choose a destination. Lastly, click Finish.

Part 3: Syncing O365 Admin Account with Outlook (Configured with Hotmail)

1. Foremost, move to the Add Account window in Outlook.
2. Now, manually set up your Office 365 account in MS Outlook following these:

• Enter the O365 email and tick manual setup under Advanced options.
• Hit Connect, pick IMAP, and provide server details for configuration. 
• Click Next and enter your MS Office password.

1. At last, click Connect and then restart Outlook to see the Office 365 account.

Part 4: Move Hotmail to Office 365 Account

1. For this, again open the Import/Export window from the Open & Export.
2. Afterward, you need to opt for Import from another program or file.
3. Click Next, choose Outlook PST Data File, and again hit Next.
4. Later, click Browse and select Hotmail emails converted as PST.
5. Set a filter for duplicates and click Next to choose the folder to migrate.
6. Finally, select the configured Office as the destination and hit Finish.

With this, the process to transfer Hotmail to Office 365 for free ends.

Drawbacks of the Manual Method

• Users need to perform multiple account configurations repeatedly.
• It takes a lot of time and is difficult, especially for non-tech users.
• Doesn’t support bulk migration and large mailboxes with attachments.
• High possibility of data modification or loss resulting in incomplete migration. 

Automated Tool to Migrate Hotmail Email to Office

If you are looking for a feasible and hassle-free migration solution, opt for the MacProTools Hotmail Backup Tool for Mac. This prominent software helps in the swift migration of Hotmail emails in batches without any size limits. Along with that, migrate Hotmail to Microsoft 365 account, and other accounts like Gmail, Yahoo, Thunderbird, and more. Moreover, download Hotmail emails on your local system in numerous file formats (MBOX, PNG, TXT, PDF, EML, PST, HTML, etc.) This utility also has some other exceptional features such as:

• Backup emails for a specific period and remove duplicates.
• Secure data migration without using Microsoft Outlook.
• Preview data and attachments and perform selective migration.
• Easily backup and migrate Hotmail emails to your Mac systems.

Steps to Move Hotmail to Office 365 Account

1. Run the tool and sign in by providing your Hotmail credentials.
2. Pick Hotmail folders to transfer from the preview panel. Click Next.
3. Select MS Office 365 from the drop menu to save the Hotmail data.
4. Further, Sign In to the M365 account through Modern Authentication.
5. Choose filters and the Office 365 mailbox where to save the emails.
6. At last, click Download to finish the Hotmail to Office 365 migration.

Also read: Migrate from HotMail to Gmail.

Conclusion

This blog gave a detailed overview of the Hotmail and Office 365 email clients. We know that it is convenient to perform this migration for several reasons as stated above. To do so, either opt for the manual method or professional. However, the limitations of the manual solution make it risky and less trustworthy. So, using a professional tool to migrate Hotmail email to Office is an optimum and safe choice.

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