How to Import PST to Office 365 – Easy Guide

Written By Shivam Rathore
Updated on October 26th, 2024

Summary: Many users import PST to Office 365, which helps them convert their email data into a suitable, cloud-based platform. Importing PST files integrates your emails, contacts, and calendar items into Office 365. It allows you take advantage of its advanced features such as real-time collaboration, enhanced security, and integration with Office 365 tools.

This migration brings all your important data together in Office 365. It makes it accessible from any device and is protected by Office 365’s strong cloud security. Moreover, it also simplifies managing your data and lowers the risk of losing it. We will cover both the manual method and using a PST Converter Tool to complete this process. Let’s move forward and review the details.

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Understanding of PST and Office 365

PST files are used by Outlook to store emails, contacts, and calendar information on your computer. They help move or back up data between different Outlook accounts. These files function as digital containers that reduce your Outlook information into a single location and provide easy access to your data.

On the other hand, Office 365 is a cloud-based service that combines email, calendar, and teamwork tools into one platform. Microsoft 365 offers monthly subscription plans and includes several integrated apps. Such as Microsoft Word, Excel, PowerPoint, Outlook, OneNote, Teams, and OneDrive. You can use these apps both online and offline. With Microsoft 365, you can create, edit, and share documents, spreadsheets, presentations, and emails.

Why do users Upload PST to Office 365?

Every user has different reasons to upload data to Office 365. Let us discuss some of those.

Combine all your emails in one place.
Reach your emails from any device.
Use Office 365’s strong security for your data.
Work better with Office 365’s teamwork tools.
Get automatic backups of your data.
Make it easier to manage and reduce local storage.
Move old emails into a new, cloud-based system.

These are some key reasons for uploading PST files to Office 365. Next, let’s proceed to discuss the methods for effectively accomplishing this process.

How do we Import PST to Office 365?

There are two main methods for performing this process, the manual approach and the professional technique. The manual method is cost-free but comes with some limitations, which we will address later. In contrast, the professional approach uses an automated tool to streamline the process. We will explore both methods in detail, starting with the manual approach.

Import PST File to Office 365 Manually

To manually execute this process, follow the steps below.

Open the MS Outlook application and log in with your credentials.
Now, navigate to the File menu and select Import.
After that, Choose the PST files associated with your Outlook Windows account.
Click Browse to locate the PST file on your computer and select Import.
Finally, click Finish to complete the process.

Note: To add folders to the Office 365 servers, drag the PST files into your O365 account.

These steps allow you to import PST to Office 365, The manual method has significant limitations for users who prefer automated solutions. This method can be time-consuming and inefficient for particularly large PST files that may take several hours to import. Additionally, it cannot preview PST files before importing. Moreover, the process can also be complex for users without technical expertise. These limitations make the manual approach less ideal for many users. So let’s discuss a professional solution.

Professional Method to Import PST to Office 365 Mailbox

The PST Converter Tool is the best-automated software that can easily import PST files into Office 365. It also offers key benefits over the manual approach. Also, for the migration of multiple PST files at once, it lets users preview file contents before converting. Moreover, the tool includes a filter to migrate emails within specific date ranges. Furthermore, it can remove duplicate emails based on various criteria, keeping your mailbox organized and efficient. So now, let us see the steps to use this tool.

Steps to Import PST to Office 365

Install and launch the PST Migration tool.
Choose Select Files or Select Folder to pick up your PST files.
Preview the PST file content and select the emails you want to convert.
From the saving options drop-down menu, select Office 365.
Log in with your Office 365 credentials.
Press the Convert button to initiate the conversion process.

Also Read: Import PST to Gmail and Import PST Calendar to Office 365.

Conclusion

Here is the end of this comprehensive guide. accomplishing this process is a smart way to secure your email data in the cloud. Whether you choose the manual method or use a professional tool, the goal is to import PST to Office 365. For smaller PST files, the manual method works fine, but for larger or numerous files, a professional tool offers a more efficient and streamlined solution. Choose the method that best fits your needs for a smooth transition.

About The Author:

Shivam Rathore