Best Ways to Export Office 365 Emails to PDF

Summary: Usually, users export Office 365 emails to PDF file format to protect their data from unknown authorization. It is an incredible medium to store and protect your confidential information. Also, PDF file content is rigid and cannot be easily edited or formatted. Therefore, many users seek an appropriate solution to move their Office 365 emails into the PDF file format. For this, you can use a manual or a reliable Office 365 Email Backup Tool for Mac.

If we talk about Office 365, it is a popular email client that provides various integrated applications such as Word, Excel, and more. This integrated application assists you in enhancing workflow or quality. Besides, it protects your data from scams, threats, and other issues. On the other side, PDF is a file format that Adobe creates. Keeping your data such as images, text, links, etc in PDF can help you differently. Further, we will discuss some of the advantages of PDF file format. 

Benefits of  PDF File Format

Here, we will discuss the benefits of the PDF file format. So that, you can understand why users save Office 365 emails to PDF. 

• PDF file retains editing or formatting to keep the data in its original form.
• You can easily preview PDF files on various platforms including Windows, Linux, MacOS, etc.
• To protect PDF files from unauthorized access or modification, you can encrypt them or make them password-protected.
• Also, you can compress the large-sized PDF files. So, you can easily store them without occupying large space. 

Apart from this, it offers many other benefits. Now, let’s start discussing the procedure. 

Export Office 365 Emails to PDF – Effective Solution

To Export Microsoft 365 Emails as PDFs, you can use two solutions including manual and automated. Further, we will discuss both procedures elaborately. Let’s start with the manual solution. Moving forward, we will discuss the automated solution as well. 

#1. Export the Entire Office 365 Mailbox into PDF Manually

If you want to perform this process manually, you can follow the below steps. 

1. Open the Office 35 mailbox on your Mac system. 
2. After that, choose the email you want to move into the PDF file format. 
3. Next, press the Command + P or tap the 3 dots (…) for more options. 
4. Then, choose the Print option from the drop-down. 
5. Make sure your destination menu shows Save as PDF is chosen.
6. Lastly, press the Save tab to save the resultant PDF file in the desired location. 

With these steps, you can move Office 365 emails into PDF. However, it has various limitations. Let’s discuss them one by one. 

• Valid for moving a few emails into PDF. 
• Time-consuming as it saves one email at a time

#2 Download Office 365 Emails to PDF Automatically

With the manual method, it will be difficult for you to export Office 365 emails to PDF. For this reason, we have the MacProTools Office 365 Backup and Restore Tool, which is an incredible software. Using this utility facilitates instant and effortless results without damaging data integrity. Also, you can view the entire contents of the mailbox before you begin the process of transferring Office 365 to PDF. Besides, it offers various other extraordinary features to make the process simple and easy. 

Detailed Steps to Save Office 365 Emails to PDF

Follow the below steps to backup Office 365 mailbox into PDF in a hassle-free manner.

1. Launch the Mac Office 365 Email Backup Tool on your Mac operating system. 
2. Type the credentials to log into your Office 365 Account and tap Sign In. 
3. All the items will be visible in the preview panel. Select the item to move into PDF file format. Tap Next. 
4. Next, choose the PDF as your destination from the Backup As menu. 
5. Assign the desired location to save your PDF file in your Mac system. 
6. In the end, click the Convert tab to start the process. 

Also Read – Export Office 365 Mailbox to MBOX and backup Archive Mailbox of Office 365.

Conclusion

With the above-discussed procedure, you will be able to export Office 365 emails to PDF. However, many large organizations or start-ups prefer automated software as they have large data to manage. Moreover, this utility provides protection and a simple and smooth process. 

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