Easy Ways to Convert PST to CSV Without Outlook

Summary: “I’ve been using Microsoft Outlook for years to manage my emails and contacts. Recently, I decided to switch to a cloud-based email service like Gmail for better accessibility and features. I know I need to convert my Outlook data into a CSV format to import it into Gmail, but I’m not sure how to do it without losing any important information. Can you guide me through the process of how to convert PST to CSV and move them into Gmail?”

We all know Outlook stores all your emails, contacts, and calendar events in a PST file. This file holds everything together. But sometimes, it can be hard to manage all this data in one place. That’s why people often want to convert it to a simpler format called CSV. CSV is a spreadsheet where information is organized in rows and columns, making it easier to see and work with. There are various methods, including PST Converter Tool that can help you change your Outlook data from PST to CSV.

Why are Users Choosing CSV Spreadsheet Files Over Outlook PST?

There are main reasons to convert PST to CSV or Excel, which has several advantages:

• CSV allows an open in various applications including Excel, Google Sheets, etc.
• It helps to easily sort, filter, and read the data.
• The widely accepted format for importing/exporting data.
• Lightweight and plain text, easy to work with.
• Also, it is usable across different platforms and languages.
• There is no need for Outlook to access data.
• It is simple to share via email or cloud services.

All across, CSV files offer greater flexibility and usability for data management compared to PST files. Now, we will proceed further to discover how to convert PST files to CSV with or without Outlook.

3 Handy and Reliable Solutions to Convert PST to CSV

We’re going to show you different ways to change your Outlook data from PST to CSV. There are two main methods: you can do it yourself, or you can use a reliable tool. We’ll explain each method step-by-step so you can choose the one that’s right for you.

#1. Convert PST Contacts to CSV Manually

Here, we will define two sections, for Windows and Mac. You can go through any of the sections. 

For Mac:

• In this first step, run your MS Outlook on your Mac device.
• Next, click on the File menu and hit the Open button.
• Subsequently, select the Export/Import option and click the Export >> Next button.
• After that, choose the comma-separated value and click the Next button to go ahead. 
• Later, click on the Contacts folder and then click on the Next button again.
• Now, pick the Destination Path with the file name.
• In the end, click on the Next >> Finish button to start PST to CSV conversion.

For Windows

• First of all, open MS Outlook and go to the File tab.
• Next, choose the Open & Export option from the file tab.
• Then, select Import/Export >> Export to a file >> Next.
• Later, pick the Comma Separated Value (.csv) from the list >> Next.
• Further, choose the folders to export from Outlook >> Next.
• In this step, select the Path Destination>> Browse >> Next.
• Finally, click the Map Custom Fields >> Finish button to end the steps.

#2. Export PST to CSV Using MS Excel

This method doesn’t need you to open Outlook. After understanding this approach, you can effortlessly convert PST to CSV. 

• First, start the Excel program on your screen.
• Then, go to where your PST file is saved.
• Further, select the PST file and click ‘Open.’
• Now, Excel will guide you through some steps to import the data correctly. Choose the right options and click ‘Finish.’
• Once the data is in Excel, save it as a CSV file.

It is possible to convert Outlook PST to CSV using the manual guide, but because of its limitations, users can only convert a small amount of data at once. This can make the process laborious and slow. Thus, if you need to convert a large amount of data in bulk from PST to CSV without any restrictions, you should use the expert method that will be explained in the next section.

#3. Reliable Solution to Convert PST File to CSV in Bulk

With the assistance of the Outlook PST Converter, you can convert PST files to Excel CSV files without facing any challenges. In addition, it can handle a lot of data at once, so you don’t have to wait long. Moreover, you can choose to keep or remove attachments from your emails. Moving ahead, this software has a simple and attractive Graphical User Interface that will help a beginner or professional to understand the working. In fact, this utility is highly compatible with all operating systems, such as Windows, and Mac. Now, we’ll show you how to use this tool step-by-step so you can do it without any trouble.

Steps to Move PST to CSV Files in Bulk

• First, download and run the PST Converter on your screen.
• After that, choose the Select File or Select Folder button to import PST.
• Next, preview your selected files from the tree-structure list >> Click Next.
• Subsequently, click on the drop-down list to pick the CSV Format. Then, choose the features that you require.
• Further, click the Path To Save button to set the location where you want to save your file.
• Finally, click the Convert button to begin PST to CSV conversion.

Also Read: Convert PST to MSG.

Conclusion

We’ve talked about different ways to convert PST to CSV on both Mac and Windows computers. You can choose to do it yourself or use a special tool, depending on what you need. After reading this, you should know how to change your data between PST and CSV, no matter what kind of computer you have.

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