Best Method to Import MSG Files into Gmail – Expert Guide

Written By Shivam Rathore
Updated on July 25th, 2024

Summary: User query: “One of my colleagues shared numerous Outlook MSG files. I downloaded the *.msg file extension to view them on Gmail as I don’t have an Outlook application. When I open it, it shows an error message. Therefore, I require a method to import MSG files into Gmail. So, I can view and share them anytime without any trouble. Could you guide me towards a solution, please?”

Likewise, many users are seeking for a trustworthy procedure to move MSG files to Gmail. If you’re also one of them, read this blog thoroughly. Through this guide, you will be able to get answers to all your issues and questions. Also, you can use an MSG Converter for fast and effective results.

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Introduction of MSG and Gmail

MSG: Windows Microsoft Outlook creates an MSG file when we store a single Outlook email message On-premises. It includes text, attachments, date, subject, and other information related to the email message. As a result, it is easier to share a particular email..

Gmail: Gmail is a popular email program developed by Google for sending and receiving emails. Due to a user-friendly interface, large storage capacity (15 GB for free), and other services, users pick Gmail email clients. Now, let’s talk more about it to understand the importance of Gmail.

Why Do Users Import MSG to Gmail?

Using Gmail can be beneficial for you as Gmail has various advantages. Now, let’s start discussing why users choose Gmail over MSG. After that, we will proceed with the procedure to import the MSG files into Gmail.

Unable to open and read MSG files without installing Outlook application.
You can easily access MSG files on Mobiles via Gmail.
It will be easy to share MSG file content when you import Outlook MSG files into Gmail.
Maintaining multiple MSG files can be quite challenging as it store individual email messages. Whereas, Gmail can manage large data with ease.

Import MSG Files into Gmail – With Effective Ways

Read and use the reliable way to accomplish the task in a hassle-free manner. After reading this procedure, opt for the best procedure. Without wasting time, let’s start discussing all the methods.

#1 Manual Technique to Add MSG Files to Gmail Account

To finish this process successfully, you have to follow two phases. Also, this method is effective for both Mac and Windows operating systems. First of all, enable the IMAP in your Gmail account.

Phase 1. Turn On IMAP in Gmail

Firstly, Sign in to your Gmail account with the correct username and password.
Next, tap the Settings or Gear icon.
Then, click on the See all settings option to explore more Gmail settings.
Press the Forwarding and POP/IMAP options from the top menu bar.
Now, activate the IMAP via the Enable IMAP option and tap the Save Changes tab.

With these steps, your IMAP will be active. After this, you have to link the Gmail account to Microsoft Outlook. For this, follow the below phase.

Phase 2. Connect Gmail to Outlook Account

Well, the steps will differ for Mac and Windows Outlook to configure a Gmail account in Outlook. Dont worry! We will provide the working steps for both.

For Windows

After launching the Microsoft Outlook application, select the File option.
Now, click the Info option from the right-hand side and tap Add Account.
Next, enter the Gmail email address to add and tick Let me set up my account manually. Hit Next.
Choose the Google option from the listed programs.
Afterwards, type the given details of Incoming and Outgoing Mail.

Incoming: server – imap.gmail.com and Port– 993
Outgoing: server – smtp.gmail.com and Port – 465

Then, select the SSL/TLS option for both incoming and outgoing encryption methods.
Check the option Require logon using the Secure Password Authentication (SPA).
Lastly, press Connect to save the changes and start configuring your Gmail account.

For Mac

Launch the Mac Microsoft Outlook email application.
From the top taskbar, select the Preference option and then Accounts.
Or, Visit the Tools section >> Accounts option.
Then, tap the (+) plus icon from the bottom left side.
Afterwards, choose New Account. Enter the Gmail email address and hit Continue.
Further, enter the password of the added email address and tap the Add Account tab.
After this, your account will be successfully linked in the Outlook.

By following these steps, you can link the Gmail account in Outlook. Now, drag and drop the MSG files into the connected Gmail account to view and read them without any trouble. Before, this, let’s take a look at the drawbacks of this procedure.

Pitfall of Manual Method

This solution is long and complicated.
Increase the chance of corruption or error.
All the emails including identical will be imported.
Unable to skip unnecessary or virus attachments.

#2 Import Outlook MSG Files into Gmail Professionally

Using the manual method can be risky and complex. In that case, we will introduce you to MacProTools MSG Converter. This tool provides highly advanced services that make the process smoother and more efficient. Additionally, this tool has a user-interactive interface for users to easily import MSG files into Gmail, and other email clients. Along with this, you can delete duplicates, transfer selective emails, and more. Importantly, it will maintain the original tree hierarchy.

Steps to Import MSG to Gmail

If you want to move the MSG file into Gmail, read the entire working steps.

Run the MSG Converter Tool on your system.
Next, choose the Select File option to add and transfer desired MSG files. Click Open >> Next tab.
Now, view the selected MSG file content and mark desired items. Tap Next.
Opt for Gmail as a destination from the Save/Backup/Migrate As drop-down menu.
Type the credentials to log into your Gmail email account. Hit Sign In.
After that, press the Convert button to begin the process of importing MSG to your Gmail account.

Final Verdict

Here, we provided two relevant solutions to import MSG files into Gmail. Both procedures are effective in completing the task. When we talk about the most approached method, the professional method comes first. With this wizard, you can utilize various advanced features. As a result, you will achieve the desired outcomes at the end of this process.