How to Convert IMAP Emails to PDF Docs? Complete – Solution

Summary: Saving IMAP emails into PDFs will provide many advantages, including complete data security, keeping emails for a long time, and more. Users often convert IMAP emails to PDFs to gain these benefits, but how do they do it? For the answer, we will provide the topmost solution, including native and professional MacProTools IMAP Backup Tool. 

IMAP (Internet Message Access Protocol) is useful for retrieving and managing emails on a mail server. Also, it enables one to keep emails on the mail server while accessing and organizing emails from multiple devices. On the other hand, PDF is a portable document format that is easily accessible from different locations, even without internet connectivity. Moreover, it can be encrypted to preserve data from unauthorized access. 

Moving further, we will discuss key points on why users save IMAP data into PDFs.

Reasons to Export IMAP to PDF

If you want to learn about the advantages of this process, go through this section carefully. Here, we are going to describe some common reasons for exporting emails into PDF. Let’s discuss some of them. 

• Users often export IMAP emails to PDF format for easier management and storage.
• This method ensures that the data remains consistent across all devices, as it prevents any formatting or editing changes. 
• By converting emails to PDF, users can access them without requiring an internet connection. 
• The PDF files can be password-protected, allowing only those with the password to open and view the content.

Besides, there are more benefits available that lead users to save their emails in PDF format. If you want to do this, read the below section.

Trusted Methods to Convert IMAP Emails to PDF

As we have already discussed the importance of exporting emails into PDF, let’s move towards the ways to do this task. In this section, we will offer native and automated solutions. Once you understand it, choose the right procedure wisely.

#1 Use Manual Approach: Convert IMAP to PDF

To use the manual method, you have to go through two major steps. 

1. Connect IMAP account in Thunderbird
2. Next, convert the IMAP emails into PDF using Thunderbird.

Step 1. Link IMAP Account in Mozilla Thunderbird

1. To begin, install and run the email client that supports IMAP such as Thunderbird.
2. Next, configure the IMAP account in the required email client (Thunderbird) using the correct credentials. 
3. After that, confirm the configuration. 

Once it is done, wait for the synchronization and then move toward the next step. 

Step 2. Convert Thunderbird emails into PDF

Follow the steps to Export Thunderbird Email to PDF 

1. First of all, add the ImportExportTools NG add-on.
2. When the ImportExportTools NG add-on is added, restart the Thunderbird application. 
3. Later, choose the email that is moved from IMAP to save it into PDF. 
4. Next, right-click on it > ImportExportTools > Export all messages in Folder.
5. After this, pick PDF format from the drop-down menu.
6. Thereafter, assign the location to save them in your system and tap Save.

Although this method is effective, it has many restrictions that make it the least opted solution. Some of them are mentioned in the below section. 

Disadvantages of the Manual Ways. 

• This approach is useful for converting a few or limited emails at once. 
• There might be chances of losing data integrity.  
• The manual process is full of errors and corruption. 
• To use this technique, technical knowledge is required. 

#2 Use Professional Ways: Export IMAP server to PDF

MacProTools IMAP Backup Tool for Mac is a top-notch utility that is equipped with various advanced features to ease the process. This software helps in exporting emails from IMAP to PDF without data disruption. Additionally, it can be used by users with no or lack of technical knowledge. Furthermore, it provides features such as duplicate removal that help in eliminating duplicates based on specific criteria. In addition, users can choose to convert IMAP emails to PDF. Apart from this, it offers various other prominent features to simplify or complete the task efficiently without any issues. 

Simple Steps to Export Emails from IMAP Server to PDF

Follow the below guidance to securely save the IMAP emails into PDF format. 

1. To start, download and open the IMAP Backup software.
2. Then, enter the IMAP credentials into the required field and hit Sign In.
3. After this, choose the folder to convert into PDF from IMAP. Click Next. 
4. Later, choose PDF as the saving option from the Save As dialogue box. 
5. Thereafter, create the path to save the output PDF file into the system. 
6. In the end, tap Convert and then the process of IMAP email to PDF conversion will begin.

With these few simple steps, the process of conversion from IMAP to PDF will be finished. 

Also read: Export IMAP to EML.

Conclusion

In this discussion, we explored various methods to convert IMAP emails to PDF without complications. Among these approaches, many users prefer using a professional IMAP backup tool due to its efficient and secure output. Unlike manual methods, this tool ensures that the original folder hierarchy is maintained throughout the conversion process, offering a smoother and more reliable experience.

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