How to Convert Outlook Emails to PDF With Attachments – Solved

Summary: Tired of maintaining Outlook data files separately? Do you want to save your Outlook emails and attachments in a document format? If yes, then converting them to PDF format is the best solution. To do so, you need accurate and reliable solutions that are stated in this blog. Go through it to know the freeway and a MacProTools PST Converter for Mac to convert Outlook emails to PDF easily. 

Why Export Emails from Outlook to PDF?

The major reasons to perform this Outlook email to PDF conversion are as follows:

• Access Outlook emails globally without internet connectivity on any device.
• To make MS Outlook emails more portable, shareable, and scalable.
• View and edit Outlook emails without the need for extra applications.
• Preserve the original layout and formatting and easily print Outlook emails.
• To reduce the risk of email or application corruption resulting in data loss.
• PDFs can be password protected and are majorly used for legal and other documentation purposes.

These are some of the specific causes of saving Outlook emails to PDF. Furthermore, let’s browse through the effective solutions for the conversion.

What are the Ways to Convert Outlook Emails to PDF?

To achieve the best outcomes and perform a secure conversion, there is a manual method and a professional tool. Both are explained in complete detail below. Users can explore each one of them and then choose one that suits their needs appropriately. 

Manual Ways to Convert Outlook Email to PDF with Attachments 

There are several manual methods for the conversion of Outlook emails using the built-in Outlook features. Follow these solutions along with their steps:

Method 1: Utilizing the Print Option

1. Start the MS Outlook application and select the emails for conversion.
2. Press Ctrl + P to open the Print dialog and select Microsoft Print to PDF.
3. Later, select other print settings and click the Print button.
4. Once you do so, a new dialog opens. Here, pick the saving location and specify a file name.
5. Lastly, click Save and check the PDF file created at your specified location.

Method 2: Opting for the Save As Option

1. In Outlook, select specific or all the emails that you want to convert.
2. Then, right-click and pick the Save As option. In the open dialog, select PDF.
3. Choose a destination for the resultant file and provide it with a unique name.
4. Finally, click Save to save Outlook emails to PDF.

Alternatively, use this feature to save Outlook emails in HTML format. Then, open it with Word to convert it into PDF. 

Method 3: Using the MS Word Application

1. Firstly, copy the email content from Outlook that needs to be converted.
2. Start Microsoft Word and open a blank document.
3. Further, paste the entire Outlook email copied data into it.
4. Click File from above and select Save As. Choose the PDF format.
5. Specify a destination to save, give a file name, and at last, click Save.

What are the Drawbacks of the Manual Method?

Despite being free, some of it’s limitations are:

• For bulk conversion of Outlook emails, it is a time-consuming process.
• No guarantee for the intact layout and formatting of the data as before conversion.
• Outlook installation is required with a stable internet connection.

How to Convert Outlook Emails to PDF With the Expert Tool?

For an instant and secure conversion of Outlook emails to PDF file format, use MacProTools PST Converter. This trustworthy software is capable of converting multiple Outlook PST emails at once without any size limits. Additionally, it excels in keeping data intact and maintaining folder hierarchy even after conversion. Moreover, this tool is compatible with all MS Outlook versions and Mac and Windows OS. With this, it provides some other distinctive features too as follows:

• Transfers PST data to various email clients and changes it into other formats.
• Preview the content for the selected PST before proceeding with conversion.
• Securely convert Outlook emails after applying filters to enhance the output.

Steps to Export Emails from Outlook to PDF

1. Run the software and choose an option for PST files to add. Click Next.
2. Select File or Folder of Outlook emails and add it to the tool. Tap Next.
3. Preview and select the PST folders that you want to export and click Next.
4. Further, choose PDF from the drop menu to save the output file.
5. Select optional filters to apply and specify a Path to Save the output PDF.
6. At last, click Convert to complete the export of Outlook emails. 

Also read: Import PST Calendar to Office 365.

Conclusion

To sum up, the blog stated significant reasons for users to export Outlook emails in a document file format. We learned both manual as well as professional solutions for how to convert Outlook emails to PDF. However, the drawbacks of the manual method make users worry. So, to save time and effort and convert emails worry-free, go for the professional tool as verified by experts.

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